Rose Studios Photography LTD is a UK-registered company run by Yousef and Katie Al Nasser. We specialise in wedding photography, providing natural and artistic coverage of your special day. We operate primarily across the UK but are available for destination weddings globally.
We are the “data controller” of your personal information – which means we determine the purpose and means of processing your data.
If you ever have questions about this policy or your data, please contact us at:info@rosestudios.co.ukwww.rosestudios.co.uk
We collect personal information in a variety of ways, including:
Directly from you: via emails, phone calls, booking forms, online questionnaires, or in-person meetings.
Via our website: through contact forms, client galleries, or online tools (e.g. questionnaires, blog comments).
At events: when capturing images of you and your guests during a wedding or session.
From third parties: occasionally, wedding planners, coordinators, or other suppliers may share details needed to coordinate the day.We ensure that all data collected is proportionate, relevant, and necessary to provide our services to you.
We only process your personal data when we have a legitimate legal basis to do so. Here’s how and why we use your data:
To Deliver Our Services
Communicating with you about your booking
Planning and coordinating your wedding shoot
Photographing your event and editing your images
Delivering galleries, prints, albums, and other products
For Business Operations
Managing our calendar, workflow, and bookings
Generating invoices and processing payments
Storing image backups and client files securely
Following up with questionnaires and testimonials
For Marketing (Only with Consent)
Displaying select images on our website, social media, or promotional materials
Sharing blog posts that feature real weddings (with names and details anonymised or shared with permission)
To Fulfil Legal or Regulatory Obligations
Record-keeping for tax and accounting purposes
Maintaining contracts and consent forms
Responding to lawful data access or deletion requests
We retain your personal data only for as long as necessary to:
Fulfil our contract and deliver your products
Provide ongoing client support (e.g. reprints, backups)
Comply with legal obligations (e.g. HMRC requirements)
As a general rule, we keep client data for up to 7 years after the completion of your wedding to meet insurance and record-keeping obligations. Photo backups may be retained longer for archiving unless you request deletion.
You have the following rights regarding your personal data:
Right to Access – You can request a copy of the personal data we hold.
Right to Rectification – You can request corrections to inaccurate or incomplete information.
Right to Erasure – You can ask us to delete your data, provided it’s no longer required legally.
Right to Restrict Processing – You can ask us to pause the processing of your data in certain situations.
Right to Object – You can object to certain uses of your data, including marketing.
Right to Data Portability – You can request your data in a machine-readable format.To exercise any of these rights, email info@rosestudios.co.uk We will respond within 30 days.
We may update this privacy policy occasionally to reflect changes in the law or our business practices. Any updates will be posted on this page with a new effective date. We recommend reviewing this policy periodically.
We may collect the following personal data depending on your interactions with us:
Contact Information:
Full names of clients (and optionally guests or family members)
Email addresses
Phone numbers
Postal addresses (for delivery of prints, albums, or contracts)
Event Information:
Wedding date, venue, and schedule
Names of other participants (bridal party, family, celebrants, etc.)
Photographic Data:
Images of you, your family, friends, and guests
Video footage (if applicable)
Metadata embedded in images (e.g. date, location)
Financial Information:
Payment details (processed via secure third-party providers)
Invoicing records (name, contact details, transaction ID)
Online and Technical Data:
Website usage data through cookies and analytics tools.
We do not collect sensitive data (e.g. health, religion, or biometric data) unless explicitly provided for specific reasons, such as dietary needs at a wedding, which is rare and always voluntary.
The UK GDPR requires us to explain our lawful basis for collecting and using your data. These are the primary bases we rely on:
Contractual Necessity – Processing is necessary to fulfill our service contract with you.
Legal Obligation – We are legally required to keep records for tax and insurance purposes.
Consent – We ask for clear, specific permission before using any of your images for marketing or online display.
Legitimate Interests – In cases where it is in both your interest and ours to process data (e.g. image storage for potential future reorders), we ensure this use does not override your rights.
You can withdraw consent at any time by contacting us.
We do not sell your data to any third party. We only share your data with trusted third-party services that help us deliver our work efficiently and securely, including:
Online Gallery Platforms – such as Pixieset or Pic-Time to deliver your wedding gallery
Backup & Cloud Storage – Google Drive, Dropbox, or equivalent encrypted storage solutions
Album Designers – where needed, under confidentiality agreements
CRM & Booking Tools – like Studio Ninja, to handle contracts, scheduling, and invoicing
Professional Advisors – accountants or solicitors, only when required by law.
All providers we work with are GDPR-compliant and only access your data when necessary.
We implement strong technical and organisational safeguards to keep your data safe, including:
- Encrypted drives and password-protected devices
- Access controls to limit who can see or process your data
- Cloud storage platforms with two-factor authentication
- Secure payment processing (we never store card details)
We regularly review our systems to ensure they meet current data protection standards.
Our website uses cookies to:
- Analyse traffic and user behaviour through tools like Google Analytics
- Enhance website functionality and security
- Remember your preferences
Cookies are small files stored on your device. You can disable cookies through your browser settings, though this may affect how our site works.
If you have any questions about this privacy policy or how we handle your data, please get in touch:Rose Studios Photography LTD
📧 info@rosestudios.co.uk
🌐 www.rosestudios.co.uk
